Better known as the Committee of Committees (CofC). This committee is composed of the Board of Trustees (Officers and Standing Committee chairs) plus other national leadership positions.
The Committee of Committees is the board of trustees and shall be composed of the clerks of all the committees and the officers of the corporation. The CofC shall nominate, with input from CLARG, to the Annual National Gathering a person to be appointed as President and a person to be appointed as Vice President of AVP/USA. The Committee of Committees has the responsibility to share information and to coordinate the committees in regards to the budget and other matters. Decision making remains at the committee level. But, in the event of disagreement among committees, the Committee of Committees shall facilitate a resolution. This responsibility shall include all amendments to the budget
MISSION / FUNCTION:
- Helps locals to communicate within regions
- Helps to support new local AVP groups
- Communicates local and regional group needs to AVP/USA
- Recommends policy needs to the Annual Business meeting
- Helps locals to observe AVP policies
- Supports AVP/USA fundraising and marketing
- Reports regional data to AVP/USA
- Shares AVP/USA initiatives with local AVP groups
MEETINGS: Email discussions and quarterly conference calls
ACTIVITY REPORT (2015-2016)
We have two ongoing jobs every year. One is to produce the CLARG report of all workshops and other local activities, state by state, with a standard set of statistics for each state and a completely unstandardized writeup of Joys and Concerns, which can be absolutely anything! The Area Representatives on the committee compile the reports for their areas. One trend that has been growing in recent years is the development of “extra” events, particularly in prison programs – book groups, special themed workshops, supplementary facilitator training, or support groups for people who have done one or more AVP workshops but are not facilitators.
The other annual job is to award grants of up to $500 to new groups or to existing groups expanding into new territory. Last year there were three: this year we had six, opening new workshops in both prisons and communities. Three of those are in states which had once had an
AVP program that had gone inactive. Many of them had the support of Quaker groups to help them get going. Here they are, more or less in chronological order:
Atlanta, Georgia. There was an AVP program in Georgia some years ago, but it has been dormant for some time. The new group has been growing great guns as a community program and are now venturing into a prison. They began with support from Atlanta Friends’ Meeting.
AVP Atlanta will complete its first prison T4F in mid-June at Arrendale State (Women’s) Prison and is looking forward to offering two Basic workshops with its newly trained inside apprentice facilitators starting in July.
Jacksonville, Florida. This is another program that had gone inactive and which is now being restored. Facilitators from the Tampa Bay prison program helped start it, and now it’s on its own. At the end of April, Tampa Bay facilitators held a T4F, and Jacksonville now has one full and five apprentice facilitators, and are planning a Basic in the fall. The Southeastern Yearly Meeting of Friends and St. Petersburg Meeting gave some startup money.
Raleigh, North Carolina. Long-time Delaware facilitators Deb Bromiley and John Shuford have moved to North Carolina and have started the Central NC Chapter with community workshops. They have twelve facilitators trained, and have started moving into prisons. They already have approval for the Federal prison and are expecting it from the state system as well.
Memphis, Tennessee. Tennessee has had a program in Nashville, which did not do workshops last year, but did send three facilitators to Georgia to start the Atlanta program. Now Memphis is new. Ann Sieber has moved there from Texas, where she has done AVP for some time, to help the program start, along with Mahal Burr, who has created a weekly mentoring program for incarcerated young men. They have a coordinating committee that meets regularly.
They have done a Community Basic, and a Basic, Advanced and T4F in jail, and have gone from two to eleven facilitators, all community members. In addition, the chapter has participated in a training of 18 correctional officers. Scheduled are another Jail Basic (adult this time) and a Youth workshop, as well as some mini workshops that agencies have requested.
The local Quaker Meeting has been very supportive with space for community workshops and chapter meetings as well as hospitality and meals. Facilitators from Atlanta, Nebraska and Florida have come in to help.
Madison, New Jersey. Last year AVP New Jersey, an established group, asked for CLARG funds to create the first-ever AVP summer camp. CLARG has funded them once more for the second summer of the camp. Over the past year the young campers have been working on facilitation skills, ending with a T4F in February, and this year they will be facilitators at the camp. The local meeting and New York Yearly Meeting have been very supportive.
Kalamazoo, Michigan. AVP has not been active in Michigan since the 1990s. AVP Kalamazoo had a small community Basic workshop in 2013, but Joe and Kathy Ossmann are now beginning workshops in the Muskegon Correctional Facility. CLARG supported their acquisition of supplies. They have done two Basic workshops, are preparing for an Advanced in June and are committed to doing one workshop a month.
See what can be done if you only ask for help? Don’t be shy!
Valentine Doyle, Clerk
Committee of Local and Regional Groups
The Communications Committee is responsible for establishing and maintaining the communications systems of AVP/USA, including disseminating and responding to electronic, written and verbal communications. It is also responsible for developing [except manuals], publishing, marketing and distributing AVP/USA materials and visual aids. This committee is also responsible for addressing technology support of AVP/USA. It nominates to the Annual National Gathering a person to be appointed as Secretary of AVP/USA.
The Communications Committee is a highly committed, forward-looking group involved in the basic and regular operations of your national organization.The Communications Committee is responsible for establishing and maintaining the communications systems of AVP/USA, including disseminating and responding to electronic, written and verbal communications. It is also responsible for developing , publishing, marketing, and distributing AVP/USA materials and visual aids [except manuals]. This committee is also responsible for addressing technology support of AVP/USA as well as providing a secretary for the AVP/USA Committee of Committees meetings and the organization’s annual meeting.
ACTIVITY REPORT (2015-2016)
• AVPUSA Website : Rick Krouskop (WA)
● The Transformer Quarterly Newsletter: Elzbieta Putrycz (NY), Ed Sabin (MD).
● Transformer Subscriptions: Rick Krouskop.
● Transformer Printing and Distribution: Rick Krouskop.
● Distribution Services and Toll-free Number: Terry Kayser (MN), Joann Perry (MN)
● AVP‐L Discussion Group: Rick Krouskop
● Liaison with USA Education Committee: Katherine Smith (AUS)
● AVP/USA Secretary: Terry Kayser
MEMBERSHIP NEEDS: This is a vital and productive committee. The work that needs to be done is well handled, but more members are sought to provide broader input on decisions and to assist in short-term projects (see goals below). Depending on the tasks selected, an individual could spend from two to twenty hours a month on interesting tasks.
NEW PROJECTS (Where YOU can help!)
- We need replacement for Distribution center manager.
- We need people to review and advise on our website rewrite project.
- Film, publish, and incorporate more videos on the website – with Outreach Committee.
- Support for social media presence (Facebook, Twitter, etc) – with Outreach Committee.
- TheTransformer is looking for help with marketing to increase subscriptions in the US and promote reading globally.
- We would like to recruit people to read/edit articles for TheTransformer sub-committee.
- A database coordinator to maintain our member database would be welcomed as well.
HIGHLIGHTS OF ACTIVITIES 2015-2016:
Website (avpusa.org) ‐ Rick Krouskop
From the foundation created by the PR Committee and with the invaluable assistance of our reviewers (Martin Krafft, Nancy Vimla, Shirley Way, Valentine Doyle) created a public-oriented home page, separate from the facilitator-oriented home page. The online store generated $17,600 in total sales over the 12 months (not counting Conference registrations). This comprised $14,830 in product sales, $540 in Transformer subscriptions, $2230 in donations. Amazon referral income (generated by people who click through to Amazon from our website) was $390 (level from the prior year). The Amazon referrals remain a huge untapped resource as we are paid an average of 5% of all Amazon sales that come through our link.
Distribution Center ‐Terry Kayser and Joann Perry
Publication sales for July 2015 – March 2016 were $ 21,826. Projected 12 month sales are $24,000 the same as for last year. Manual sales to the public (Basic, Advanced, Youth only) from Amazon generated $1,525 in the same 9 month period.
Other items of note:
- Facilitators Training Manual & Spanish Companion manual launched.
- New streamlined mailing process eliminates trips to the post office continues.
- Also, 102 copies of our promotional video were shipped in the first 9 month of the fiscal year.
- New videos published on Vimeo. Will be linked from website.
Database & The Transformer Subscriptions – Rick Krouskop
Current subscriptions: 587 total subscribers (increase of 48 over last year). 310 of these subscribers are inmates. Actual readership is much higher (and income lower) as there are 145 outside and 437 inside “readers” of the $20 Share-A-Transformer subscription. Estimated expenses for fiscal year: $3500 vs. $1100 for subscriptions.
Someone who has interest in keeping the AVP/USA database and Transformer subscriptions is needed.
The Transformer Newsletter ‐ Pat Hardy, Ed Sabin, and new editor: Elzbieta Putrycz
Pat Hardy has stepped down from her eight years of service as Co-Editor of The Transformer. Elzbieta Putrycz now co-edits, along with Ed Sabin. This quarterly publication is released each year on April 1st, July 1st, October 1st, and January 1st. Submissions are always welcome — and are due on February 15th, May 15th, August 15th, and November 15th for the Spring, Summer, Autumn and Winter editions, respectively.
Additional members of the sub-committee are welcomed as well, since Pat is trying to step back
Liaison With Education Committee – Katherine Smith
Communications has worked closely with the Education Committee in terms of availability of the new Facilitators Training Manual (FTM) and the three Spanish Companion Manuals (Basic, Second Level and FTM). See the Education Committee for more details.
Rick Krouskop, Clerk
CONFERENCE COMMITTEE DESCRIPTION
MISSION / FUNCTION: Alternatives to Violence Project USA holds an annual conference and membership meeting every Memorial Day weekend in various locations around the United States, hosted by a local group which takes responsibility for all the site selection, planning, implementation and evaluation of their conference. A national Conference Committee works with the local/host group to support and guide them toward a successful break-even conference aka gatherings.
MEETINGS: Most meetings are via e-mail consultation and conference calls, in addition to a meeting at the end of each year’s conference. The committee is available to the local group as consultants and coaches throughout the year.
MEMBERSHIP NEEDS: Three committees focusing on the annual conference are:
1. A Local (Host) Committee handles all things specific to the planning and running of the conference. Unfortunately, we lost the use of the free wiki space where the Conference Manual was being hosted, but pages have been saved and are available to the Local Committee.
2. The National Committee works closely with the Local committee to provide support and guidance carrying the institutional memory from year to year. Additional members who have conference experience are needed for this committee as many of our recent conference hosts have other major national AVP responsibilities.
3. Scholarship Committee coordinates the decisions on distribution of scholarships to facilitators needing assistance to attend the national gathering. The Scholarship Committee is in need of new members. They are especially interested in people who can maintain a spread sheet or who have been helped themselves by the scholorship process in the past.
LEADERSHIP The Committee clerk(s) report on the progress of the conference planning and get input from the other committees throughout the year via the Board (C of C) meetings. The clerks have experience working on a previous conference.
ACTIVITY REPORT (2015-2016)
- Nancy Hutchins, Clerk; committee members: Dawn Addy, Rick Krouskop, Alice Waco, Roger Kluck
- Local Conference Committee Clerks: Margaret Browne, Louisa Schlieben
- Scholarship Committee: Sharon Moon, Jessica Farley, Stephanie George, Anelise Schruder
During the past year the primary work of the committee was supporting of the 2016 host committee in Denver. An overview of the program, “From Retribution to Restoration: Envisioning Alternatives to Violence,” has been up on the conference website for some weeks, and we are looking forward to an informative and inspiring weekend together.
The 2015 Conference, celebrating AVP’s 40th Anniversary, was held at the University of Puget Sound, Tacoma, WA, under the guidance of Rick Krouskop, Jan Krouskop, Roger Kluck and others from the local group. The clerk of the scholarship committee was Dustin Muller. Highlights of the Conference program:
- A pre-conference Visioning Workshop, followed by a post-conference session on Monday was well-attended and useful in broadening the leadership team on the Executive Board. Other pre-conference workshops were A Friday visit to the Washington State Reformatory and a two-day Peace Work Mental Health Recovery to Practice Workshop.
- The conference theme, “Looking Backward/Looking Forward,” was supported by a plenary led by Diligent Dawn and Tenacious Tony. Dr. Anthony Normore’s presented the keynote address on “Leadership and Cross-cultural collaboration in Support of Peace-building” .
- There were 70 registered full-time and 6 commuters.
- $26,807 income, $24,862 expenses, $2,320 net carry-forward.
We are excited that the local group in Massachusetts, under the leadership of Chris Campbell, Betsey Simmons, Julie Crawford, and Nancy Shippen, has agreed to host the 2017 Conference and in process of selecting a site.
Sites are needed for 2018 and beyond. Facilitators with experience in helping produce prior conferences are encouraged to join in helping support upcoming conferences by serving on the National Conference Committee and the National Scholarship Committee.
Nancy Hutchins, Clerk
The mission of AVP-USA Education Committee is to foster/promote quality assurance across AVP groups in workshop training and facilitation. Through its multiple functions and the work of subcommittees, the Education Committee promotes consistency, accountability, credibility, and community across AVP groups in local, national, and international contexts.
The Education Committee is responsible for developing AVP/USA manuals, other instructional materials and training as needed. It ensures that there are
- high quality reference manuals (for the Basic, Advanced, T4F, Continuing Learning and Youth workshops) and
- professional quality companion translations in popular local languages
- workshop processes, content, and activities that align with AVP best practices and core values
- Strategic plans articulating Committee goals, objectives, and accomplishments
These manuals provide an anchor for AVP workshops and AVP groups worldwide and contribute to quality assurance for these workshops.
The Committee now functions as the North American Regional Education Committee with AVP facilitators from the United States, Canada, Mexico and the Caribbean.
The Education Committee uses collaborative technology for bi-monthly meetings.
- The committee co clerks: Katherine Smith and Betty McEady are members of the Committee of Committees (CofC) Board
- There are clerks and co-clerks in each of the eleven education teams (subcommittees).
ACTIVITY REPORT (2015-2016)
- Established 11 Education Teams, all under various stages of development
- Started the next round of manual editions. First simultaneous revision of all the standard workshop manuals
- Published the Companion Facilitation Training Manual in Spanish
- Commissioned the Basic Companion Manual in Arabic, using money donated to AVP International. The draft manual is in the revision stage
- Continued process of evaluating and documenting AVP Best Practices – developing AVP Core Values list, developing two booklets Is What You Are Doing – an AVP workshop and – AVP facilitation
- Put our first booklet online for ongoing feedback: “Is What You’re Doing an AVP Workshop?”
- Defined the AVP Circles Framework to describe what AVP is and the relationship and influences of AVP on the wider world
- Defined “Spin-offs” as organizations that can have mutually beneficial relationships with AVP
- Further developed the AVP Education Collection using a range of information, communication, meeting and collaborative technology including using Zoom meeting technology
- Developed Online Manual Development for the Educational manual and handbook publications for both facilitation and organization of AVP workshops
- Opened worldwide bi-monthly meetings and email discussion groups for Manual collaboration and Higher Education and Research
- Synthesized critical components of the Seattle Directives: incorporating directives from the Board, and input/feedback from Ed. Committee members
COMMITTEE MEMBERSHIP OPPORTUNITIES AND NEEDS
This is a vital and productive committee. The Committee has opportunities for:
- a network of members with a variety of AVP experience to provide broader input on decisions,
- experienced facilitators to share and evaluate new exercises, agendas and best practices
The Committee invites new members who are willing to communicate and work collaboratively via various electronic or cloud-based network tools:
- manual writers, proof readers, editors, publishers, translators,
- a secretary, and newsletter writers,
- people with data entry, database and internet development skills and experience.
People with the energy and creative ideas for these activities are welcome. Depending on the activities selected, an individual could spend from two to twenty hours per month on interesting and valuable tasks.
Katherine Smith, Co-Clerk
Betty McEady, Co-Clerk
• Prepares the annual budget for the Annual Business Meeting, with input from committees and in consultation with the Committee of Committees.
• Oversees the work of the Treasurer, with an annual review of bank statements and financial records
• Assists committees and working groups with budgets (as needed)
• Reviews AVPUSA financial policy and proposes policy changes to Committee of Committees
• The treasurer, with support from the Committee,
o provides quarterly income and expense reports to the Committee of Committees
o completes Internal Revenue Service (IRS) filings (specifically the form 990) and helps locals to complete their 501c3 obligations.
ACTIVITY REPORT (2015-2016)
We created the 2016/17 FY budget plan which has been approved by the Board, which will be considered by the membership at the Annual Business Meeting. This document is a blueprint for the direction the organization will take for the upcoming year, and is contained elsewhere in this packet.
We have provided financial guidance on a range of issues this year. Here are the highlights:
- AVP-International asked if they could use funds, given to them by AVP/USA for scholarships for the 2014 AVP-I Gathering, for other purposes. The committee recommended that the funds should be considered “restricted” and be dedicated for scholarship support for the 2017 International Gathering.
- Recommended AVP/USA support AVP-I’s goal of providing conference scholarships, as we have in past years. This year we proposed a novel way to finance scholarships across two fiscal years, to mitigate the impact on the budget in any one year.
- Worked with the Education and Communications Committees in their plan to update all the English language Reference Manuals, and print and release them in 3-5 years. We developed a funding and accounting strategy that would make such a feasible without undue impact on the budget in any individual fiscal year.
- Worked with Terry Kayser, examining the Distribution Center’s operations. We developed a more robust reporting structure that will help the Communications and Finance Committees track the financial status of the Center.
AVP/USA’s Financial Future. The committee is committed to insuring that AVP/USA remains financially viable, and that it has the resources it needs. This means establishing a viable business plan for the organization, which includes protecting its asset streams, including donations, and sales through the Distribution Center. We have had continuing discussions about this, are holding discussions and visioning sessions with the Board, with the membership, and with AVP-I. We are excited about these conversations, and hope to make concrete recommendations in the upcoming year.
Desk Audits: in keeping with this goal, we have asked officers, key volunteers and stipended employees to fill out a “desk audit”, to give the committee a sense of how volunteers and staff spend their time. We intend to analyze the data this summer,
considering whether we need to professionalize (that is, pay for) certain aspects of how we operate, in hopes that this will take better advantage of the organization’s strengths. This will support our goal to make the organization increasingly financially viable, and will offer a foundation for organizational growth.
Once the desk audits are complete, the committee will examine how AVP/USA could offer services to local chapters under an umbrella program — including insurance coverage, treasurer/bookkeeping, website and communication, fundraising, database management, etc.
The Committee researched insurance issues for the organization, and recommended the purchase of conference, general liability, and directors and officers insurance. We are also seeking renters liability insurance to cover the St. Paul office and its contents.
Fundraising: In the absence of a functioning fundraising committee, the Finance Committee has taken on some of these responsibilities on an ad hoc basis.
- The committee again initiated the AVP/USA Annual Fundraising Appeal in December, 2015. We also applied for a $10,000 grant, and provided guidance on several donations that were offered to the organization.
- The Committee began working with AVPI’s fundraising committee to insure there is coordination of efforts that can benefit both organizations.
The Finance Committee welcomes new members who have an interest in either the financial or fundraising sides of the organization. Contact Cheerful Chad Dell at firstname.lastname@example.org for more information.
Chad Dell and Rahmiek Lacewell, co-clerks
Mission: Develop research methodology for AVP-USA and help implement ongoing research into the effectiveness of our AVP workshops. Provide Evidence-Based documentation of the effects of workshops on participants.
Meetings: The 2nd Tuesday of each month 6PM-7PM EST via Google Hangout
Membership: There is no set membership and all are welcome to attend meetings. Regular attendees include- Anne Wallace-DiGarbo, Bill Leicht, Chaundra Whitehead (co-clerk), Don Nason (co-clerk), John Michaelis, John Shuford, Katherine Smith, Roger Kluck
Contact/communication: Listserv, email@example.com
Highlights of Activities (June 2015- May 2016):
John Shuford was the only Research Committee member who attended the 2015 Annual Gathering. Informal discussions indicated lots of interest in AVP research, particularly in coordinating with the Education committee and in interfacing with international research activities. Chaundra Whitehead was appointed by National President Dawn Addy to be co-chair of this Research Committee and has accepted. Since then she has coordinated with Don Nason to expand the scope of this Committee to include the Higher Education Committee as well as interfacing with International.
• Meeting platform from free conference call.com to Google Hangouts to accommodate those who use VOIP to call in.
• Chaundra has been interfacing with Katherine Smith (Australia) regarding cooperation between this Committee and the International AVP Research and Higher Education Committees.
• Roger Kluck has been conducting a student with military vets in the Tacoma, WA jail using the STAXI.
• Don Nason continues to collect Empathy (EAI) questionnaire data from CA prison inmate workshop participants.
• The Research Committee contributed $500 to fund the research being conducted my Chaundra Whitehead to help purchase STAXI instruments. She has collected over 160 STAXI pre/posttest to date.
• Produced a 12-month plan and continue to revisit it and work towards goals.
• John Shuford submitted an Evidence-based Proposal, National registry of Evidence-based Programs and Practices (NREPP) SAMSHA, which is still under consideration.
• Development of the AVP International Research Team and an AVP International Higher Education Team and the first joint meeting May 1, 2016. Individuals from the International Higher Ed 2015 & Higher Ed Committee Gathering 2014 attendee list were invited to attend.
• Research committee members will conduct workshops at the National Gathering: Research Committee meeting, AVP and the Brain with Nancy Shippin and John Shuford and Aiki AVP Mini Workshop: Reintroducing “AVP Somatics”by Bill Leicht.
Goals and continued projects for 2015-2016:
• Make a list of current AVP with research experience/advanced degrees/university connections.
• Collate our research links and post them for the research committee members and in a public forum.
• Develop a grid/database of AVP research/topics which has been done, is in process and needed.
• Supporting the ongoing work of the AVP History Project.
• Continue discussing research topics of interest to AVP National & International.